Determining Your Vendor Contract Details

Whether you are a vendor or work with a vendor, it’s important to establish clear contract terms. While this will consist of many details specific to your business and their business, as well, a few basic points that you need to consider include the following:

1. Establish purchase order details.

2. Establish invoicing processes.

3. Determine method of payment and payment deadlines.

4. Determine preferred choice of communication for all correspondence.

5. Establish timelines of shipment and delivery of products.

6. Determine consequences, if necessary, for late shipments and deliveries.

7. Decide on necessary trade shows that must be attended, if necessary.

8. Decide on samples provided, if any, and possible limits to this.

9. Get copies of legal IDs from anyone involved in contract, if necessary for security purposes based on your company.

10. Determine access to sensitive materials and limitations to other resources, as necessary.

[tweetmeme]Each business will have unique needs and requests with each unique vendor they work with. Take the time as a retailer and vendor both to highlight these details in your contract to avoid potential problems in the future. In addition, it is suggested to have a legal advisor review and sign off on all contracts. Since it is also suggested that both the retailer and the vendor have their own contracts, make sure to review each for discrepancies. Finally, obtain an agreement based on both sides of the partnership and adjust your contracts accordingly. While these steps may seem lengthy in time, they are designed to support your interests and can prove very valuable as relationships grow in the long run.


  • Kristie
    February 25, 2010

    Great ideas. Having everything settled up front is important.

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